DynaSCAPE Manage is the landscaping business management software that helps you manage all aspects of your operations. Here are some of the program’s main features and benefits: |
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Manage all aspects of your landscaping business with one comprehensive tool
- Use a single software package to consolidate your entire landscaping business
- Organize your company's activities into logical business units
- Reap ongoing rewards from an initial investment of time and intelligence gathering
- Use the setup time to update and re-evaluate all your prices and components
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Track leads and sales
- View all your customers in searchable/sortable lists
- Assign salespeople, contacts and unlimited jobsites to each customer
- Stay on top of quote status and potential revenue using the Bid Board
- Track quotes and contracts by salesperson to gain feedback on the effectiveness of your sales staff
- Identify your most effective sales channels
- Use attributes to sort and track your leads and customers the way that best suits your needs – by revenue potential, service type, or many other parameters
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Convert approved quotes into contracts
- Assign timesheet and supplier invoice costs to the job
- Base contracts on their respective quotes, while retaining the flexibility to make further edits
- Track the "% completed" status of each job
- Use the job costing feature to see estimated vs. actual costs for each distinct profit centre
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Schedule and manage every job reliably
- Use the MS Outlook-style job scheduler to coordinate all required resources
- Quickly determine when to fit new jobs in to the company's timetable
- Schedule any type of job: landscape design-build, construction, maintenance, snow removal, weed-spraying or irrigation
- Do crew-specific scheduling and detailed jobsite tracking
- Set up both standard and recurring schedules
- Use contract labor hours to help estimate schedule lengths
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Manage your crews and labor
- Assign employees and foremen to crews
- Assign crews to jobs and jobsites
- Supply your crews with work descriptions and easy MapPoint-generated maps to each jobsite
- Keep track of all manpower services (labor items) for all your customers
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Generate materials lists automatically
- Use contracts to quickly produce complete material lists for your crews
- Break down material lists by individual supplier, hardscape/softscape, etc.
- No need to ever create a materials list manually again
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Generate timesheets
- Generate all employee timesheets directly from the quote/contract/schedule
- Record and track the true costs of all labor applied to a job
- Use timesheets to also track equipment usage and bulk material allocations
- Save time with timesheet templates
- Generate payroll reports from timesheet information
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Automate your invoicing
- Automatically generate individual or end-of-month invoices for your customers
- Create invoices for an individual job, or generate them by batch
- Invoice jobs using a variety of different formulas: progressive (percentage) billing, fixed billing per month, automated time and materials billing, or combination billing
- Use invoice runs to generate invoices for an entire division at once
- Enter purchase orders and supplier invoices to track true costs of materials and sub-contracts applied to a job
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Manage your customer relationships
- Record and categorize all your customers and contacts
- Keep customer journals to track conversations, correspondence, comments and follow-ups
- Generate mailers, labels, and envelopes to keep the lines of communication flowing
- Strengthen customer relationships to increase sales
- Maintain a high standard of informed customer-based communication
- Out-respond your competition
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Analyze your quotes and determine your profits
- Analyze each quote for estimated profitability (revenue, costs, and profit) prior to submission
- Determine how competitive your bids are
- Achieve accurate and consistent pricing
- Compare profit margins against company benchmarks
- Identify current trends and compare with historical results
- Stay a step ahead of the market – be the first to react to competitive or economic fluctuations
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Do detailed jobcosting and analysis by profit centre
- Determine actual job costs for each completed contract
- Assess profitability and identify problem areas
- Adjust your price lists and kits based on an analysis of your estimation accuracy
- Compare revenue vs. costs, estimated vs. actual time, estimated vs. actual costs
- Compare current year vs. last year reports
- Determine revenue per timesheet hour, and revenue by profit center
- Identify and target your most lucrative services
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Simplify your data gathering, entry and reporting
- Enter your business-related data only once to improve productivity and reduce errors
- Reduce time spent gathering data by having one central source for your payroll, timesheets, invoices and reports
- Find information quickly
- Customize reports and templates to give you precise feedback
- Control access to your financial data with appropriate security permissions
- Export timesheets and customer invoices directly to QuickBooks
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Share DynaSCAPE Manage data with other programs in your office
- Move customer and materials lists to and from MS Outlook, Excel, and Word
- Generate jobsite maps through integration with MS MapPoint
- Eliminate duplicate data entry by synchronizing with your QuickBooks customer, vendor and employee lists
- Export timesheets and invoices directly to QuickBooks or Excel
- Synchronize your contact lists with Microsoft Outlook for quick retrieval in your favorite email program, or even on your PDA
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Get up to speed quickly
- Take advantage of DynaSCAPE's implementation packages for quick-start support
- Learn how to use all of the Suite's features with our thorough, crystal-clear user manuals and training videos
- Get additional answers from our moderated online user forums
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Grow your business
- Gain valuable insights into the financial management of your business
- Increase the size and/or profitability of your operations
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