Sales & Estimating
- Overview
- Features & Benefits
- Sales
- Estimating
- Customer Reviews
- Requirements
Maximize the opportunities in each phase of your sales pipeline, and prepare estimates with confidence.
The DS|Manage Sales & Estimating Module offers landscape professionals like you a better way to manage your entire sales process, and to prepare accurate and profitable estimates using the methodology of your choice.
In a professionally-run landscape business, one of the biggest challenges you face is to prepare estimates that are simultaneously fair, competitive and profitable. As your business grows, so do the complexities of each project. There’s a lot to take into account: overhead recovery, costs of material, labor, equipment and subcontractors, fluctuating price lists, and more. Any system that automates such a complex estimating process has to be both comprehensive and flexible.
The DS|Manage Estimating Module gives you the ability to take all of these factors into account when preparing any estimate, at any stage of your business’s growth. Not only can you select the estimating methodology that best suits your business today, but you can adopt a different estimating method in the future when your estimating needs change.
Use the Estimating Module to:
Improve your Sales
- Manage every phase of your company’s sales pipeline
- Identify and focus on your best sales opportunities
- Grow your revenue
- See both the big picture and the status of each individual job and prospect
- Identify bottlenecks in the process
- Analyze the sales performances of each salesperson and the company as a whole
- Schedule your appointments
- Track your sales goals
- Manage your follow-ups
Improve your Estimating
Prepare estimates that are profitable, using the methodology of your choiceIn a professionally-run landscape business, one of the biggest challenges you face is to prepare estimates that are simultaneously fair, competitive and profitable. As your business grows, so do the complexities of each project. There’s a lot to take into account: overhead recovery, costs of material, labor, equipment and subcontractors, fluctuating price lists, and more. Any system that automates such a complex estimating process has to be both comprehensive and flexible.
The DS|Manage Estimating Module gives you the ability to take all of these factors into account when preparing any estimate, at any stage of your business’s growth. Not only can you select the estimating methodology that best suits your business today, but you can adopt a different estimating method in the future when your estimating needs change.
Use the Estimating Module to:
- Choose from among multiple estimating methodologies
- Follow the industry’s best estimating practices
- Calculate all of your costs
- Recover your overheads
- Establish your break-even point for each job
- Know your profit margin for each estimate
- Maintain a reliable central price list
- Automate material takeoffs using kits
- Base your estimates on your DS|Design drawings
- Prepare custom proposals
- Generate crew sheets
Features and Benefits
Every industry requires its own specialized set of software tools. For landscapers, that toolset is DynaSCAPE Manage. It’s a single, comprehensive program that handles every aspect of managing your landscape business, from initial sales contact to final invoice – and everything in between.
DynaSCAPE Manage doesn’t just automate your daily tasks. It gives you the insight, the best practices and the tools you need to improve your profitability and grow your business.
Having DynaSCAPE Manage at your disposal is like having a tireless business consultant on demand, 24/7, to help you steer your company towards greater efficiency and bigger profits.
DynaSCAPE Manage doesn’t just automate your daily tasks. It gives you the insight, the best practices and the tools you need to improve your profitability and grow your business.
Having DynaSCAPE Manage at your disposal is like having a tireless business consultant on demand, 24/7, to help you steer your company towards greater efficiency and bigger profits.
Web-based delivery
The new DS|Manage is web-based, meaning that there’s no need for you to install the program locally or limit your ability to access it to just one computer. Just log on from any computer with Internet access, enter your username and password, and start using DS|Manage immediately. This method of software delivery, known as ‘software as a service’ (SaaS), brings new levels of convenience to your business by allowing any authorized person on your team to make revisions, submit field data and get information from anywhere, at any time. Whether it's a salesperson who wants to make follow-up calls while on the road, or a manager who needs to view a report from home, everyone in your company will appreciate Manage’s ease of use and immediacy.
The new DS|Manage is web-based, meaning that there’s no need for you to install the program locally or limit your ability to access it to just one computer. Just log on from any computer with Internet access, enter your username and password, and start using DS|Manage immediately. This method of software delivery, known as ‘software as a service’ (SaaS), brings new levels of convenience to your business by allowing any authorized person on your team to make revisions, submit field data and get information from anywhere, at any time. Whether it's a salesperson who wants to make follow-up calls while on the road, or a manager who needs to view a report from home, everyone in your company will appreciate Manage’s ease of use and immediacy.
Role-based
To reflect the way that your business actually runs, DS|Manage is now role-based. Each person on your team has his/her own DS|Manage dashboard that serves up the business information that speaks to him or her directly. No need to go to several different places or programs to find out what you need to know: your custom DS|Manage dashboard gives you an immediate snapshot of the information that you’ve identified as crucial. As a result, you’ll be able to make your decisions, and get your work done, faster than ever before.
Easy to use
DS|Manage features a new user interface that’s much more intuitive and easier to use. The system’s underlying technology and architectural design have also been overhauled to significantly improve performance, so that its information is available to you much more quickly.
DS|Manage features a new user interface that’s much more intuitive and easier to use. The system’s underlying technology and architectural design have also been overhauled to significantly improve performance, so that its information is available to you much more quickly.
Secure
(need info on security features)
(need info on security features)
A single software system for all your landscape business needs
Why use 5 or 6 different programs to run your business when you can do it all with just one? If you’re using different software to store your customer contact information, prepare your quotes, schedule your crews and analyze your sales figures, you know how inefficient it is to maintain multiple systems to support all of your business activities. With its end-to-end integration, DS|Manage eliminates the need for you to get your business information from multiple departments, multiple programs or multiple documents. It’s one consolidated system, with all of your business information all in one place.
Why use 5 or 6 different programs to run your business when you can do it all with just one? If you’re using different software to store your customer contact information, prepare your quotes, schedule your crews and analyze your sales figures, you know how inefficient it is to maintain multiple systems to support all of your business activities. With its end-to-end integration, DS|Manage eliminates the need for you to get your business information from multiple departments, multiple programs or multiple documents. It’s one consolidated system, with all of your business information all in one place.
Built-in best practices
DS|Manage automates your work in ways that will help you run your company better. In revamping DS|Manage, we did extensive research on the best practices in the industry – from bidding and estimating to sales techniques, project management and more – and incorporated those best practices into our program’s workflows and options. With the assistance of DS|Manage software, every landscape business can use the same estimating, bidding, sales and management methodologies that the most successful companies use to ensure consistent profitability.
DS|Manage automates your work in ways that will help you run your company better. In revamping DS|Manage, we did extensive research on the best practices in the industry – from bidding and estimating to sales techniques, project management and more – and incorporated those best practices into our program’s workflows and options. With the assistance of DS|Manage software, every landscape business can use the same estimating, bidding, sales and management methodologies that the most successful companies use to ensure consistent profitability.
Shaped by input from the best in the industry
The new DS|Manage incorporates input from many sources, including some of the landscape industry’s leading business management consultants and associations. It’s the result of extensive consultations with the people best positioned to tell us what today’s landscape industry needs, and how we could best improve DS|Manage to meet those needs. We listened carefully.
The new DS|Manage incorporates input from many sources, including some of the landscape industry’s leading business management consultants and associations. It’s the result of extensive consultations with the people best positioned to tell us what today’s landscape industry needs, and how we could best improve DS|Manage to meet those needs. We listened carefully.
Dovetails seamlessly with DynaSCAPE Design
DS|Manage is the only business management solution that integrates completely and seamlessly with DynaSCAPE Design, the leading design solution in the industry If you're using DS|Design to prepare your drawings, DS|Manage will let you do a quick material take off straight from your drawing, to speed up the process of making an impressive and accurate estimate for your clients. No other program is able to take such full and efficient advantage of the work that you’ve already done in DS|Design.
DS|Manage is the only business management solution that integrates completely and seamlessly with DynaSCAPE Design, the leading design solution in the industry If you're using DS|Design to prepare your drawings, DS|Manage will let you do a quick material take off straight from your drawing, to speed up the process of making an impressive and accurate estimate for your clients. No other program is able to take such full and efficient advantage of the work that you’ve already done in DS|Design.
A modularized system
We’ve rebuilt DynaSCAPE Manage in modular format to allow you to add new modules – not programs – for each aspect of managing your landscape business. Simply purchase individual modules as your management needs grow. Each module adds new capabilities to your business management arsenal, and integrates seamlessly with the rest of DS|Manage’s wide range of capabilities.
We’ve rebuilt DynaSCAPE Manage in modular format to allow you to add new modules – not programs – for each aspect of managing your landscape business. Simply purchase individual modules as your management needs grow. Each module adds new capabilities to your business management arsenal, and integrates seamlessly with the rest of DS|Manage’s wide range of capabilities.
Sales Features and Benefits
Manage your entire sales pipeline
Organize all of your company’s prospects and customers by sales phases that you define. Set start and due dates for each sales phase, and use this organization of your pipeline to quickly identify stagnant leads, bottlenecks and best opportunities. With the ability to see the exact sales phase for each and every contact, you can push more sales through the pipeline.
Organize all of your company’s prospects and customers by sales phases that you define. Set start and due dates for each sales phase, and use this organization of your pipeline to quickly identify stagnant leads, bottlenecks and best opportunities. With the ability to see the exact sales phase for each and every contact, you can push more sales through the pipeline.
Make realistic sales projections
Minimize the guesswork in your sales projections by setting the probability and projected revenue for each lead. Setting and monitoring the predicted revenues from each sale lets you make more accurate sales projections and analyze the results to achieve greater accuracy in future projections.
Minimize the guesswork in your sales projections by setting the probability and projected revenue for each lead. Setting and monitoring the predicted revenues from each sale lets you make more accurate sales projections and analyze the results to achieve greater accuracy in future projections.
Do win/loss analyses
When you have your entire sale pipeline at your fingertips, you can track the outcomes of all of your leads and determine how to improve your closing rates. Analyze closing rates by sales person, lead source, sales phase and division.
When you have your entire sale pipeline at your fingertips, you can track the outcomes of all of your leads and determine how to improve your closing rates. Analyze closing rates by sales person, lead source, sales phase and division.
Do global lead searches
If you’ve ever lost a sale because the contact information was misplaced or buried, you’ll appreciate the ability of DS|Manage’s Sales Module to allow you to do instant searches by name, phone number, company, or address. Retrieve leads from the system quickly and you’ll ensure that all inquiries receive the timely responses that they deserve.
If you’ve ever lost a sale because the contact information was misplaced or buried, you’ll appreciate the ability of DS|Manage’s Sales Module to allow you to do instant searches by name, phone number, company, or address. Retrieve leads from the system quickly and you’ll ensure that all inquiries receive the timely responses that they deserve.
Customize your lead list
The busier your company gets, the more you need a way to organize just your leads. With the Sales Module, each salesperson can view his/her own leads. You can also focus on today’s leads, and identify all overdue leads.
The busier your company gets, the more you need a way to organize just your leads. With the Sales Module, each salesperson can view his/her own leads. You can also focus on today’s leads, and identify all overdue leads.
Track your referrals
Identify your lead sources and add a referral name to each lead in your system. Done properly, referral tracking can boost your sales by helping you to identify and cultivate your most effective marketing channels and your best customer referrals.
Identify your lead sources and add a referral name to each lead in your system. Done properly, referral tracking can boost your sales by helping you to identify and cultivate your most effective marketing channels and your best customer referrals.
Estimating Features and Benefits
Centralized price list
To be able to prepare accurate estimates, you need to be able to have reliable prices at your fingertips. With the Estimating Module, you enter all of your costs and prices into one central, consolidated system. That includes all material and plant prices, and all labor, equipment and subcontractor costing. By maintaining this centralized price list, you gain the confidence that you’re always basing your estimates on accurate, up to date and consistent figures. No more digging, searching or guessing.
To be able to prepare accurate estimates, you need to be able to have reliable prices at your fingertips. With the Estimating Module, you enter all of your costs and prices into one central, consolidated system. That includes all material and plant prices, and all labor, equipment and subcontractor costing. By maintaining this centralized price list, you gain the confidence that you’re always basing your estimates on accurate, up to date and consistent figures. No more digging, searching or guessing.
Simplified setup
The system facilitates the setting up of your price list by allowing you to download plants directly from and online encyclopedia, and to import price lists directly from suppliers. Setup time is quick when you don’t have to manually type in every plant name or supplier price list.
The system facilitates the setting up of your price list by allowing you to download plants directly from and online encyclopedia, and to import price lists directly from suppliers. Setup time is quick when you don’t have to manually type in every plant name or supplier price list.
Subcontractor Pricing
Set up prices by supplier for all subcontracting work. Quickly estimate subcontractor costs for any project.
Set up prices by supplier for all subcontracting work. Quickly estimate subcontractor costs for any project.
Account for all direct costs
Incorporate additional costs such as labor burden, warranty costs and purchasing taxes into your estimates, to ensure that all direct costs are being passed on to the customer instead of eating into your profits.
Incorporate additional costs such as labor burden, warranty costs and purchasing taxes into your estimates, to ensure that all direct costs are being passed on to the customer instead of eating into your profits.
Recover your overhead
Set the correct overhead markups for all materials, labor, equipment and subcontractors, based on your budget numbers. This ensures that all overhead costs are built into every job, and allows you to determine the break-even point and calculate the net profit on every job. Allows you to calculate your overhead recovery on an annual basis. Choose the overhead recovery model that best suits your current situation. Choose between:
Set the correct overhead markups for all materials, labor, equipment and subcontractors, based on your budget numbers. This ensures that all overhead costs are built into every job, and allows you to determine the break-even point and calculate the net profit on every job. Allows you to calculate your overhead recovery on an annual basis. Choose the overhead recovery model that best suits your current situation. Choose between:
- Multiple overhead recovery
- Single overhead recovery
- Overhead recovery on Labor only.
Use the most appropriate overhead recovery method
The Estimating Module supports all the proven estimating methodologies in the industry today, and allows you to choose the one that best suits your current situation. Choose between:
The Estimating Module supports all the proven estimating methodologies in the industry today, and allows you to choose the one that best suits your current situation. Choose between:
- Multiple overhead recovery
- Single overhead recovery
- Overhead recovery on Labor only.
Automatic takeoffs
Use kits to specify all materials, labor, equipment and subcontracting required for each element of each job. Calculate quantities for each material, labor, equipment and subcontractor. This speeds up the estimating process by eliminating the need for manual calculations, and ensures that everything is accounted for, each time you prepare an estimate.
Use kits to specify all materials, labor, equipment and subcontracting required for each element of each job. Calculate quantities for each material, labor, equipment and subcontractor. This speeds up the estimating process by eliminating the need for manual calculations, and ensures that everything is accounted for, each time you prepare an estimate.
Group your estimate
Organize your estimates into work areas or job phases in order to give your customer prices for each element of the job. When necessary, this allows any job to be broken down into phases.
Organize your estimates into work areas or job phases in order to give your customer prices for each element of the job. When necessary, this allows any job to be broken down into phases.
Organize by bid item
Group your price list items by bid item. Determine costs, price and unit price for each element of the job.
Group your price list items by bid item. Determine costs, price and unit price for each element of the job.
Flexible and editable
Easily modify any item description, quantity, unit cost, price or profit. Make adjustments to your estimates quickly and intuitively.
Easily modify any item description, quantity, unit cost, price or profit. Make adjustments to your estimates quickly and intuitively.
Analyze your estimating process
View the profitability of each estimate and analyze your estimating process by designer or by estimator. Being able to review your process is the best way to correct mistakes and improve the accuracy of all future estimates.
View the profitability of each estimate and analyze your estimating process by designer or by estimator. Being able to review your process is the best way to correct mistakes and improve the accuracy of all future estimates.
Field reporting
Generate automatic material lists, purchase orders and daily worksheets for your crews, to save time and ensure that they have everything that they need, on time, every time. Use your estimate to instruct your crews properly on what needs to be done, what time is allocated, and what equipment is required.
Generate automatic material lists, purchase orders and daily worksheets for your crews, to save time and ensure that they have everything that they need, on time, every time. Use your estimate to instruct your crews properly on what needs to be done, what time is allocated, and what equipment is required.
Generate proposals
Quickly generate proposals based on your estimates. You can customize the terms and conditions, and use notes to outline details of each project. By generating your proposals automatically, you can submit more quotes and ensure that each proposal has the appropriate terms based specifically on that project. Flexible print options allow you to show the information that you and your customers require.
Quickly generate proposals based on your estimates. You can customize the terms and conditions, and use notes to outline details of each project. By generating your proposals automatically, you can submit more quotes and ensure that each proposal has the appropriate terms based specifically on that project. Flexible print options allow you to show the information that you and your customers require.
Customer Testimonials
Here are some of the positive comments that we’ve received from our customers about DynaSCAPE Manage:
I recently purchased Dynascape Manage. As a small but rapidly growing company I wanted a program that would help me track customers, provide a very professional estimate, while helping me be more efficient. Dynascape manage goes beyond all that I could have dreamed a program would do, it is incredible. My estimates are quicker, more accurate and professional looking than anything I have done before. Thank you Dynascape and especially the tech support staff for your outstanding customer service in getting me up and running confidently within a very short period of time. If you are serious about being a truly professional landscaping company with increased efficiency Dynascape Manage is a must have.
Brad Crassweller
Outdoor Expressions, Regina, SK
Outdoor Expressions, Regina, SK
We use both Dynascape Design/Color and Dynascape Manage. Dynascape Design/Color allows us to present our ideas to our clients in a vivid and understandable format. Our design process has sped up and changes can be made rapidly. We have integrated Dynascape Manage as a tool to provide quick turn-around and consistency in our estimating. We are very pleased with Dynascape and the efficiencies it has brought to our company.
Bruce Allentuck
Allentuck Landscaping, Clarksburg, MD
Allentuck Landscaping, Clarksburg, MD
"DynaSCAPE reduced the time to generate an estimate or proposal by 60% or more, allowing us to take on more work, respond quicker and be more accurate. Improved efficiency lead to better productivity and profitability..."
Dan Maffei
W.D Wells & Associates, West Grove , PA
W.D Wells & Associates, West Grove , PA
"You all are a top notch group of professionals who do, unlike other companies, provide real tech support."
Jeff Mitchell
Landscape Architect, Illinois
Landscape Architect, Illinois
System Requirements
Intel Core 2 Duo (or equivalent) or 3.0 GHz Pentium 4 Processor (or equivalent)
Minimum 1.0 GB RAM (2.0GB recommended)
Minimum recommended screen resolution of 1280 x 1024 pixels
Microsoft Internet Explorer® 7 or above
High Speed Internet connection
Microsoft Word® software (XP, 2003 or 2007) for viewing proposals.
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