Often in the landscape industry, it’s talked about how the techniques of using spreadsheets for job proposals, designing with paper and pencils, and tracking timesheets using punch cards is an outdated way of doing business. It’s also said that landscape software is the solution to improve efficiency, while also speeding up many of the processes landscaping businesses perform each day. By using landscape software, you can move away from this outdated routine and start to really scale your business.
What happens when your software becomes the outdated way of doing things though? If you’re using outdated software, it may be time to consider upgrading/updating to something that’s current.
Let’s talk about what updating really is and what you are getting out of it, including:
- Moving to a web-based or cloud-based delivery system
- Having the ability to update software automatically
- Secured data
- Greater support for today’s technology
- Adding mobile applications to your workforce
Let’s see what updated software looks like:
Web-based or cloud-based system
You only have to look at a new laptop system today to see that the world is shifting away from CD-style software. Delivering software via a CD-ROM drive isn’t an option going forward, as laptops physically don’t come with CD-ROM drives anymore. A new system has taken over the business software industry – cloud-based systems.
These systems are entirely web-based, and are accessed through a website rather than clicking on an icon on your desktop to start a program. What this revelation in software delivery has done is create software that’s accessible from anywhere, by anyone with proper access. Whether on a laptop at home or work, in the airport, on the road at a conference or trade show, or at a customer’s residence, you can access your landscape software simply by logging in through the cloud or web-based entry.
Consider how the old system worked; you would install one CD-based software onto one computer and could only access that software on one machine. Today, cloud-based software allows for multiple people to access the same business software from any laptop or mobile device they desire. As long as you have an internet connection, you can access your account.
DynaSCAPE’s Manage360 is cloud-based, allowing for users to access it through a web portal from anywhere in the world. No more installation of software locally or managing space on a joint office computer. Instead, it’s a web-based system that enables users to conveniently access it from wherever they happen to be.
Regular software updates
One of the greatest benefits to using a cloud-based system for software delivery is that updates are made to the cloud, not to individual CDs or downloads like before. Think about what you had to do every time an update came out for your old software: you either had to spend more money to purchase the updated version, or download the latest patch and install it on your machine.
With DynaSCAPE’s Manage360, updates are just part of the everyday life of our landscape business management software. As our development team enhances Manage360’s offering, you will be able to use those new enhancements without updating to the latest version or purchasing another physical software. Instead, updates happen automatically, meaning you never have to wonder if you are running the latest version of our landscape business software.
A secure hosting platform
One of the other major benefits of web-based or cloud-based software is that hosting is generally done on a server that is regularly backed up. Compare that to how often you back up your own personal computer, and the files you create and edit to ensure they don’t get erased. A computer crash can wipe out years of data that has never been backed up, and if you’re not constantly doing backups, you are at risk of losing the vital data of your business.
The servers that power DynaSCAPE’s Manage360 are hosted by Amazon Web Services (AWS) and are backed up daily to ensure the highest performance and data security. With an immense amount of data going into your system, you can rest easy knowing that it’ll be secure tomorrow and is safe from physical threats in your own office, such as floods and fires, as well as theft from outside sources.
Old software can’t work with new technology
One of the major constraints of some software is that it was built for the time it was created. It can’t run on today’s platforms or browsers. Remember, there was a time when Internet Explorer was the browser of choice for most PC users; however, today Google Chrome is the heavy favorite, and older software simply isn’t compatible with it.
The same can be said for different versions of Windows. Older versions of Manage360 are only compatible with Windows 7 or lower, which Microsoft no longer supports. If you require help with Windows 7, you’re flying solo. Similarly, the legacy version of Manage360 only integrates with the desktop version of QuickBooks. If you’ve transitioned to using QuickBooks Online, you won’t be able to integrate your older software.
Taking your landscapers mobile
Another enhancement is the use of mobile technology. Mobile technology is connected through the internet to servers where it can upload information. Sound familiar? With an older version of software on a single computer, you can’t connect mobile devices, such as the DynaSCAPE Mobile Crew Tracking App, as information from the app needs to flow into a server to be used in the cloud-based Manage360. To be more accurate in your crews’ time sheets, jobs and tasks, the mobile app is a great way to track your clock-ins, materials used, and take notes while on-site.
This means increased accuracy and a paperless environment, as everything is connected in the cloud. It’s also a faster way to do business when data collection is automated which leads to faster job costing, invoicing and analytics capture.
Keep up-to-date with your software
Having the latest software is important for the long-term success of your business. As new features come out or the core product is enhanced, you’ll want to have access to those products and features, which you can only get by moving to a cloud- or web-based software delivery system. At DynaSCAPE, we want you to stay in line with industry demands as we continue to improve our software based on the industry’s needs. Consider moving to the newest version of Manage360 and take your landscape business to the next level.