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How to Write a Landscaping Contract [Template]

Do you want to learn how to write a landscaping contract?

This article will guide you through the process step-by-step. We will explain why you need to write landscaping projects. Then, we will share unique considerations for landscaping businesses. 

Finally, we will provide you with a free landscaping contract template. It’s free to download. Using this template ensures that your landscaping contracts are clear and professional. It also makes sure they are legally sound. 

Let’s get started.

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Why Is It Necessary to Write a Landscaping Contract?

Young woman having middle aged man sign landscaping contract

A landscaping contract is an agreement between:

  • A landscaper (the person or company who will provide landscaping services)
  • A customer (the person who wants landscaping services)

This contract is like a promise that both parties make to each other. It says what work the landscaper will do. It shows how much it will cost and when it will be done.

It also has other important details. This includes what happens if there are any problems or changes. The landscaping contract is important because it helps both the landscaper and the customer know exactly what to expect. It makes sure everything is fair and clear.

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Writing a landscaping contract is essential for several reasons. 

First, it protects both the customer and the landscaper. With a contract in place, everyone knows what to expect. If any disputes arise later, the contract serves as a reference point.

Second, a contract helps with clear communication. It ensures that both parties are on the same page. They both understand the services requested, pricing, timelines, and any other important details. By putting everything in writing, you can avoid misunderstandings.

According to former Forbes Councils Member Paris Cole, “Transparency and honesty are two essential facets of relationship building and, therefore, should not be ignored.”

“…it is imperative that as a business leader, you stay true to your word through and through in order to develop the level of trust that is so vital in today’s competitive landscape.”

The stats back up Cole’s claim. In 2022, the landscaping services industry market size increased by 12.7%

Lastly, a landscaping contract creates a concrete record. It shows what the client ordered or expected. This is crucial for future reference. If there are any changes or additions to the project, you can document them. You can use a written notice or an amendment to the contract.

What does a great landscaping contract look like?

It has three important features:

  1. Clear. The contract template should use simple and easy-to-understand language. It should clearly state the terms, services, and expectations. This should be detailed in a way that anyone can understand. This helps avoid confusion and ensures that both parties know what they are agreeing to.
  2. Comprehensive. The template should cover all the necessary aspects of a landscaping contract. It should include sections for parties involved and services provided. It should detail pricing, timelines, termination clauses, and any other relevant details. A comprehensive template ensures no important information is missed or overlooked.
  3. On-brand. The contract template should align with your branding. It should have the company’s logo, colors, and design elements, if applicable. Using an on-brand template helps to create a consistent and professional image. This makes a positive impression on clients.

What Services Does the Landscaping Contract Cover?

Landscape employee in yellow vest shaking hands with client over printed landscape plans

A landscaping contract includes all the services that will be done. This includes residential and commercial landscaping services.

It doesn’t matter if it’s a one-time service or a service that happens regularly. It’s important to write down all the services in the contract.

Let’s talk about the difference between one-time services and ongoing services:

  • One-time services are things that are done once, like mowing the lawn or trimming trees. In the contract, you need to say how often these services will happen and what results are expected. For example, if the lawn is mowed every two weeks, that needs to be written in the contract.
  • Ongoing or recurring services are things that happen regularly. It could be maintenance tasks like weeding, watering plants, or fertilizing the soil. In the contract, you need to describe what tasks will be done and when they will happen. You can make a schedule saying that weeding will be done every month and watering will happen twice a week.

Including all the services in the landscaping contract keeps everything clear and organized.

What Are the Unique Considerations for Landscaping Contracts?

There are a few unique things to keep in mind when writing landscaping agreements

  • Consider the law. Different regions may have regulations or requirements for landscaping services. Make sure your contract complies with the relevant laws.
  • Think about dispute resolution. In the event of a disagreement, have a clause in the contract that outlines how disputes will be resolved. This can save time, money, and potential legal fees. It provides a plan for resolving conflicts.
  • Include a timeframe in the contract. Landscaping jobs can be quick. But some take weeks to complete. Specify the start and end dates of the landscaping project. This helps both parties have a clear understanding of the project’s timeline. It ensures accountability for timely completion.
  • Address the scenario where requested materials are no longer available. Sometimes, due to unforeseen circumstances, certain materials may become unavailable. In your contract, include a note that outlines how you will handle such situations. This could involve providing suitable alternatives or adjusting the project scope and pricing. That way, you can accommodate the unavailability of specific materials.

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What Should a Landscaping Contract Include?

Business man reviewing landscape contract

A solid contract should include the following elements:

  • Parties involved. Write the names of the customer and the landscaper. Include their address, phone number, and email.
  • Services. Write a detailed description of the landscaping services requested. Include tasks and materials.
  • Pricing. Outline the cost of the services. Include any deposits, payment terms, and extra charges.
  • Timeline. Specify the start and end dates of the project, as well as any important milestones or deadlines.
  • Termination clause. Explain what happens if either party wishes to end the relationship. This can help avoid legal disputes. 
  • Insurance. Note the insurance coverage. Add responsibilities of both parties.
  • Confidentiality. If necessary, include a confidentiality clause. This protects sensitive information shared during the project.
  • Governing law. State the jurisdiction and governing law that will apply to the contract.

Download Our Free Landscape Contract Template

We understand that writing a landscaping contract from scratch can be daunting. That’s why we have created a free landscaping contract template. You can download it below.

With this template, you can save time and effort. Fill in your details. Then, customize it to fit your needs. You’ll have a professional landscaping contract ready to use. No guesswork involved!

Download now for a landscaping contract sample.